There's nothing worse than when you're running an event and someone walks up isn't on the guest list. "Are you registered?" "Could you step to the side and fill out this form and then get back in line?" Hard Pass.
Enter 'Register Walk-up' with hapily's Check-in page.
Not on the list? No problem.
event·hapily supports two approaches:
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Automatically generated walk-up form (created by Event Builder)
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Custom walk-up form you build yourself in HubSpot
🎥 Video Walkthrough:
Watch the Walk-Up Registration Tutorial →
Step 1: Event Builder Automatically Creates a Walk-Up Form (Recommended)
When you create an event using Event Builder, you’ll be asked whether you want a Registration Form.
If you select Yes:
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Event Builder creates:
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A registration form (for online registrations)
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A walk-up registration form (for on-site registrations)
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Both forms are automatically associated with the event
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The walk-up form includes all the same questions from your form template
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Required hidden fields are already included and configured
This makes walk-up registration ready to use immediately—no extra setup needed.
Step 2: Using the Built-In Walk-Up Form from the Check-In Page
From your event’s Check-In Page, staff will see a Register Walk-Up button.
When clicked:
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The event’s walk-up registration form opens
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The required hidden event ID property is already pre-filled
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The registrant is created for the correct event
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Their status is automatically set to Attended
This ensures walk-ups are tracked just like any other attendee.
Step 3: Creating Your Own Walk-Up Form (Optional)
If you prefer to use a custom HubSpot form for walk-ups, you can build one manually.
Steps to create your own form:
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Go to Marketing → Forms in HubSpot.
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Create a new form and add any contact properties you want (first name, last name, email, etc.).
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Add the required hidden field:
Property:
hapily registration trigger
Default value format:{"eventId": "YOUR_EVENT_ID", "behavior": "created_walkup_registration"} -
Set the hidden field’s Behavior to
walk up. -
Publish the form.
Need help generating the JSON value?
event·hapily provides a helper tool that generates the correct JSON for you: https://event.hapily.com/trigger
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Enter your Event ID.
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Select Created Walk-Up Registration.
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Copy/paste the generated value into your form’s hidden field.
This ensures your form correctly creates a registrant and tracks attendance.
Step 4: Connect Your Custom Walk-Up Form to the Event
Once your form is ready:
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Copy the Edit URL of your HubSpot form (the URL visible in the form editor).
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Open your event record in HubSpot.
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Paste the URL into the Walk-Up Registration Form property.
This tells event·hapily which form to open when staff click the Register Walk-Up button on the check-in page.
Summary
event·hapily makes walk-up registration simple and flexible:
✅ Event Builder automatically generates a walk-up form
✅ Staff can register guests directly from the Check-In Page
✅ Registrants are created and marked Attended instantly
✅ You can create custom walk-up forms with hidden event logic
✅ Easy JSON generator ensures correct setup
Next Steps: