Skip to content
English
More support
  • There are no suggestions because the search field is empty.

Check-in Overview

event•hapily has a couple of different ways you can utilize to check-in registrants for your events/sessions. Let's go over each of the options and how they work!

Overview

Every event created with event·hapily automatically includes a dedicated Check-In Page.
This page enables your on-site staff to quickly check in attendees using:

  • A list view of all registrants

  • Search-based check-in (by name, email, company, or any registrant property)

  • QR code scanning for fast, contactless check-in

  • Walk-Up Registration (covered in a separate article)

🎥 Video Walkthrough:
Watch the Check-In Overview Tutorial →

 

Step 1: Access the Check-In Page

  1. Open your event record in HubSpot.

  2. Find the property labeled In-Person Check-In Page.

  3. Copy this URL and share it with anyone working the event — it works on:

    • Desktop

    • Tablet

    • Mobile

📝 Tip: The URL is unique to the event, ensuring your staff always check in attendees for the correct record.

Annotation on 2025-11-13 at 14-16-57.png

Step 2: Using the List View Check-In

When you open the Check-In Page, you’ll see a list of all registrants for that event.

Features of the List View:

  • Shows every person registered for the event

  • Displays key registrant details

  • Lets staff check in anyone with a single click

  • Automatically moves checked-in registrants to the Checked-In tab

Searching for Registrants

You can search by any registrant property, including:

  • Name

  • Email

  • Company

  • Registration status

Partial matches work too — typing “HAP” will find all registrants from hapily, “Hub” for HubSpot, etc.

Screenshot on 2025-11-13 at 14-18-15.png

Checking In

Simply click Check In next to a registrant.
This instantly updates their registrant status in HubSpot and moves them to the Checked-In list.

If you're using our Registrant Check-In Details feature, you'll see the properties about that registrant upon check-in. 

Screenshot on 2025-11-13 at 14-20-27.png

Step 3: QR Code Check-In (Mobile)

If you’re using mobile or tablet, the Check-In Page supports fast QR code scanning.

  1. On mobile, tap Scan QR Code.

  2. Your device camera will open.

  3. Point the camera at the attendee’s QR code.

  4. The registrant is instantly identified and marked as Checked In.

This is ideal for high-volume events, session-level check-in, or any scenario where speed matters.

event·hapily 🐳 | Mobile Check-in Demo - Watch Video

Optional: Walk-Up Registration

The Check-In Page also supports walk-up registration, allowing staff to:

  • Open a HubSpot-form registration form

  • Register a new attendee on the spot

  • Automatically create a new Registrant record

  • Immediately mark them as Attended

This feature is explained in detail in the companion article:

👉 How To | Walk-Up Registration - link here

Summary

event·hapily’s Check-In Page gives your team a fast, flexible way to manage attendee arrival:

✅ Search and check in registrants from a list
✅ Scan QR codes using any mobile device
✅ Automatically update registrant status in HubSpot
✅ Support new walk-up registrations
✅ Works on phones, tablets, and laptops